Recruitment Administrator

Operations & Finance Assistant role – Recruitment

An excellent opportunity has arisen to work for my client in the City of London as an Operations Assistant, supporting the existing Operational function, with more of a bias towards supporting finance. 70/30 Finance/ Operations.  This role is due to growth and will suit someone who has knowledge of recruitment.

Being a Technology Recruitment Consultancy based in the City of London, with further offices in Europe and the UAE. My client prides themselves on retaining and progressing their staff. This role will suit someone who is looking for a permanent full time or possibly 4 days a week position and is happy to work on a Hybrid basis. With a minimum of 2 – 3 days in their lovely offices in the City area of London.

Role:

Finance admin

•            Adding info on Vincere (CRM)

•            Chasing up timesheet submission from contractor care

•            Send emails to contractors who have missed cut off

•            Send list to sales team of who has missed cut off

•            Credit Control (chasing clients for payments and emailing payment reminders before the due date)

•            Raising, emailing and posting the permanent invoices

•            Posting overheads invoices in Xero or any other purchase invoices

•            Posting the credit card expenses in Xero to match the monthly statements

Operational admin

·       Adding data to CRM System Vincere

·       Helping with LinkedIn postings

·       Ensure all Consultant’s LinkedIn profiles are in line with brand messaging

·       Brochure support

·       Job board management

·       Check for Vincere updates/monitor updates when emails are sent.

·       Merge Duplicates on Vincere (possibly)

·       Assist with CV formatting when required

·       Check LinkedIn jobs are up to date, refreshed weekly, and all slots are being used

·       Add new jobs to website; check LinkedIn recruiter & action requests from consultants

·       Support with ‘Tech Stack’ utilisation

·       Be the point of contact between the business and external IT/Telephony Support companies

·       Stationery orders

·       Assisting with new starter set up

·       Assist with organising company socials, events etc

·       Assist with ad-hoc projects

·       Assist with tasks as may arise from time to time from each team member

·       Adhoc support to CEO and OD

Ideal Person 

·       Previous recruitment experience minimum 1 year

·       Flexible Hardworking and Fun culture

·       Positive – Can Do attitude

·       Excellent work ethic

·       Good communication skills

·       Excellent verbal and written communication skills

·       First class attention to detail

·       Team Player as well as having the ability to work on your own initiative

·       Proficient in Microsoft Office and CRM Systems

·       Willingness to join in socials and have a great team spirit

This role comes with a competitive annual salary circa 30k plus 25 days holidays rising by a day for each year of service to a max of 30 days, Pension, Healthcare a qualifying period, opportunity for inclusion in monthly high achievers’ trips, free coffee.