PA - Personal Assistant
This is an excellent opportunity to work for my well established client. This role comes with many benefits as well as an excellent working environment.
Reporting to the Deputy Head of Communications
Main Purposes To provide administrative, diary management, data analysis, and event planning to support Communications.
MAIN DUTIES:
• To ensure the smooth running of the office on a day-today
• To act as the frontline contact for incoming enquiries, either dealing with these directly, or referring them as appropriate.
• To proactively manage the diary, arranging internal and external appointments.
• To undertake secretarial and administration related work.
• To make travel and hotel arrangements in the UK and overseas, obtaining necessary approvals for travel, UK and overseas within budget, and to process related expenses.
• To provide daily and weekly schedules as required and to ensure documents, data analysis and briefings are prepared in advance of meetings.
• To assist with the preparations for Open Mornings and other events as required.
• To collect, organise and provide data across Marketing and Communications departments to provide the DH with the information needed to provide business insight for reporting.
• To apply tools and techniques for data analysis and data visualisation (including the use of business information tools) to identify, collect, export and migrate data to and from a range of systems which are used by the Marketing and Communications Departments.
• To assist with the preparation and recording of regular status and forecasting reports, working closely with internal and external stakeholders as appropriate.
• To ensure confidentiality at all times with information which may be of a potentially sensitive nature.
• To undertake any other duty as reasonably requested by your line manager.
Ideal Person
Strong administrative skills, numeracy, accuracy and attention to detail is essential.
Fully computer literate and confident with various computer systems (Microsoft Office, OneDrive, Teams, Firefly etc.).
Proficiency in Microsoft Excel is essential.
Experience with Power Bi (or similar) would be an advantage.
Experience with other statistical software and working with relational databases (e.g. SQL) and dashboards would be an advantage.
Excellent verbal and written communication skills with an ability to deal with a wide range of people including external suppliers in a professional and friendly manner.
Excellent communication and presentation skills, with the ability to convey technical information to nontechnical
Self-motivated with the ability to prioritise tasks, work under pressure and on own initiative.
High level of professionalism and ability to handle confidential information with discretion.
Efficient, well organised, with a flexible and professional approach, and a good sense of humour.
Team player with a willingness to support others in their roles.
Well-organised, flexible and professional approach with a positive outlook.
A proactive mindset with a drive for continuous learning and professional development.
Awareness of issues involved in working within an educational environment.
Proven high level of administration experience with the ability to manage multiple priorities and maintain accurate records.
Experience of working in a similar environment, or role with responsibility for diary management, assisting with event planning and data collection.
Experience of setting up processes and systems to make working with data more efficient, researching new ways to make use of data, and producing graphic data and charts to communicate trends within data to specialists and non-specialists.
Experience of preparing, contributing to and creating data visualisations and management information reports.
Remuneration and Benefits.
This is a full-time time role, office based five days a week.
There may be some flexibility with times of work, and occasions when additional hours are required or working hours may be varied from time to time, by mutual agreement.
A competitive and generous annual salary plus benefits package including:
25 days holiday plus bank holidays
Pension scheme
CPD opportunities
Free Parking
Reduced Gym membership
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